Contractor Prompt PackFree ChatGPT prompts.

Storm season phone script

Paste into ChatGPT or Claude and fill in the blanks. Read it out loud and cut what you wouldn't say. For AI receptionists, paste it in and call to test.

Tree work Answer the phone

You are helping me, the owner of [Company Name], a tree service in [City, State]. Storm season is here and the phone will not stop. Write a short phone script my office person or an AI receptionist can follow. It should: 1) greet the caller and get their name and callback number first, in case the call drops; 2) ask if anyone is hurt or if a tree is on a house, car or power line, and if a line is down, tell them to stay away and call the power company at [Utility Phone]; 3) get the address, what fell, where it is, and whether it blocks a driveway or road; 4) ask them to text photos to [Our Text Number]; 5) set honest expectations: our wait right now is about [Wait Time] and we will call back by [Time]. Keep every line under 20 words. Calm, kind tone. Then give me a one-page checklist version I can tape by the phone.

Related bot: After-Hours Phone (coming soon)

First text to a new lead

Save texts in your phone, customer list or job app. Send the first text fast, even with no price yet. Speed matters more than perfect words.

HVAC Plumbing Reply to leads fast

I run [Company Name], a [HVAC / plumbing] company in [Service Area]. When someone fills out our website form, I want to text them within 5 minutes. Write 5 different first texts I can rotate. Each one must: use the first name [First Name]; mention what they asked about [Service Requested]; say who is texting ([Your Name] from [Company Name]); ask one easy question that moves toward a booked visit, like whether the system is running at all or whether morning or afternoon works better; and stay under 160 characters if possible, never over 300. No emojis, no ALL CAPS, no 'valued customer'. Then write a sixth version for after hours that says when we will call. Also tell me what opt-out line to add if these go out automatically.

Related bot: Missed Call Text-Back (coming soon)

Turn notes into an estimate scope

Record a voice memo as you walk the job. Have your phone type it out, then paste it in. Answer its questions, then price it in your estimate app.

Remodeling Write estimates

Here are my rough notes from a walk-through for a [bathroom / kitchen / basement] remodel: [paste notes or a voice memo transcript]. Turn them into a clear estimate scope I can price. Group the work into sections (demo, rough-in, framing, drywall, tile, fixtures, paint, cleanup, and so on). Under each section, list line items with quantity and unit where my notes give one, and write [?] where you need a measurement. Do NOT add prices. Leave a blank price column for me. After the scope, list: 1) things jobs like this often need that I did not mention, written as questions for me, not line items; 2) allowances the customer must pick (tile, vanity, fixtures); 3) exclusions I should write in so there are no surprises. Use words a homeowner understands.

Related bot: Estimate Helper (coming soon)

Good, better, best fence quote

Fill in your 3 real options once and save it. For each new job, change the customer, footage and prices.

Fences and decks Send proposals

Write a good / better / best proposal for a fence job. Customer: [First Name], [City]. Length: [Linear Feet]. Gates: [Number and Width]. Main goal: [privacy / pets / pool code / looks]. My options: Good = [material, height, post type, price]; Better = [material, height, post type, price]; Best = [material, height, post type, price]. For each option, write 3 short bullets on what they get and one line on who it is right for. Then add: what every option includes (edit to match: [My Inclusions, e.g., permit, utility locate call, haul-off, cleanup]); what is not included; payment terms [Deposit % and Schedule]; and how long the price is good for [Days]. Do not invent warranties or how long materials last. If I did not give one, write [warranty?]. Keep it to one page.

Follow up on a roof quote

Run it once for each quote. Or save all 3 with blanks in your customer list. Stop sending the moment they reply.

Roofing Follow up on quotes

I sent a roofing quote to [Customer First Name] on [Date] for [Job, e.g., tear-off and replacement, 28 squares, architectural shingles]. The total was [Price]. They have not signed. Write a 3-step follow-up: a text on day 2, an email on day 5 and a short text on day 10. Be helpful, not pushy. Day 2: make sure they got it and offer a quick call to walk through it. Day 5: answer the 3 questions homeowners most often ask about a roof quote (what is included, how long it takes, what happens if we find rotten decking) using only these facts: [Your Inclusions], [Your Timeline], [Your Decking Policy and Price Per Sheet]. Day 10: ask if they want to keep the quote open or close it out, and make it easy to say no. Do not invent warranties, discounts or deadlines. Sign each one [Your Name].

Related bot: Quote Follow-Up (coming soon)

Reach out to last year's leads

Only message people who gave you their number or email. Remove anyone who opted out or says stop, right away. Send in small groups so you can answer replies fast.

Lawn and landscaping Wake up old leads

I run [Company Name], a [lawn care / landscaping] company in [Area]. I have a list of people who asked for a quote last year but never booked. Write a short campaign to send in [Month]: Text 1: a simple check-in that says who we are and what they asked about ([Service They Asked About]). Text 2 (3 days later): one useful seasonal tip for [Region or Climate] plus an offer to get on the schedule: [Your Real Offer, or 'no offer']. Email: a short note about booking [Service] this season with a link: [Booking Link]. Only say spots are limited if I tell you it is true: [Real Openings or 'skip']. Every message needs an easy way to say not interested. Write like a real person. No fake urgency.

Related bot: Old Lead Revival (coming soon)

Weekly route plan for repeat stops

Use street and town only, with no last names. Skip phone numbers, and check the stop order in maps. Then send it to crews and your scheduling app.

Pool service Cleaning Lawn and landscaping Schedule crews

Help me plan next week's routes. I have [Number] crews or techs: [Names and Start Points, e.g., Ana starts at the shop on Main St]. Here are the recurring stops: [paste list: street and town only, service, time needed, time window, preferred day]. Rules: [e.g., no crew over 8 hours, Mondays end by 3 pm, one stop must be before noon]. Group the stops by area so crews drive less, then lay out a day-by-day plan for each crew in a table: day, crew, stop order, service, estimated time on site. Flag any stop that does not fit and suggest a fix. You cannot see real traffic, so mark drive times as rough guesses.

Turn texts into change orders

Paste it into your contract or e-sign tool. Or just print it. Always get it signed before the crew does extra work.

Concrete and hardscape Remodeling Change orders

A customer just asked for extra work by text. Here is the message: [paste text]. The original job is [Original Scope] for [Original Price], signed on [Date], at [Job Address]. Write a one-page change order with: a plain description of the added or changed work; the price change ([Your Price for the Change]); the schedule change ([Extra Days]); anything that is no longer included; and a line for the customer to sign and date before we start the extra work. Then write a short, friendly text to send with it saying we are glad to do it and just need a signature first. Use only the numbers I gave you. Do not make up prices or terms.

Job report from notes and photos

Have the lead tech record voice notes before leaving. Attach the report and photos in your job app. Or email it to the customer.

Glass and windows Job reports

Turn my notes into a job completion report for a [residential / commercial] glass job. Job: [Address], [Date], crew: [Names]. Work done: [e.g., replaced 3 fogged insulated units, 2 tempered]. Sizes: [Sizes]. Product: [Glass Type, Spacer, Coating]. Photos taken: [file names and what each shows]. Issues found: [e.g., rotted sill on window 2, customer told]. Write: 1) a customer summary of 5 to 7 lines; 2) a list of what was installed; 3) a 'things we noticed' section with what we told the customer and what they decided; 4) warranty info using only this: [Your Warranty Terms]; 5) an internal note for the office listing any reorders or callbacks. Neutral, factual tone.

Friendly but firm payment reminders

Use your billing app's reminders for messages 1 and 2. Send 3 and 4 yourself. A personal note works better when money is tight.

All trades Collect payments

I need reminder messages for an unpaid invoice. Business: [Company Name]. Invoice [Number] for [Job] was due [Due Date]. Amount: [Amount]. Payment link: [Link]. Write 4 messages: 1) 3 days late: a friendly text that assumes they forgot; 2) 10 days late: an email that restates the work done, the amount and the link; 3) 21 days late: a firmer email that mentions my terms, using only this: [Late Fee or Policy From My Contract]; 4) 30 days late: a short text asking for a quick call to set up a payment plan. Never threaten, never shame, and never mention anything that is not in my terms. Keep each one under 120 words. Tell me which ones I should send myself instead of automating.

Review requests that name the job

Paste in the week's finished jobs every Friday. Send from your business number or review tool. Use first names only, no phone numbers in the AI.

All trades Ask for reviews

Write review request texts for my [Trade] business, [Company Name]. My Google review link is [Review Link]. For each job below, write: a text to send the day we finish (under 300 characters) and a reminder 4 days later if they have not left one. Sound like me, [Your Name], not a company robot. Mention the specific detail I give. Ask for an honest review. Do not offer anything in return for a review, and write it so I can send it to every customer, not only the happy ones; both can break Google's review rules. This week's jobs: [Customer First Name] - [What We Did] - [Something Specific, e.g., finished a day early].

Related bot: Review Request (coming soon)

Share before and after clearing photos

Take before and after photos from the same spot. Paste in your job details and post the same day. Ask the owner before naming their road or quoting them.

Land clearing Excavation Social posts

Write social posts for a land clearing job we just finished. Location: [Town, County]. Acres: [Acres]. Before: [e.g., thick brush, cedar, vines, small trees]. The owner's goal: [pasture / home site / trails / fence line]. Time it took: [Days]. Owner's words, only if they said we can share them: [Quote or 'none']. Write: 1) a Facebook post of 80 to 120 words that tells the before-and-after story and ends with how to get a free estimate: [Phone or Link]; 2) a 2-line Instagram caption; 3) a short update for my Google Business Profile, under 750 characters; 4) 3 caption ideas for the photos. Do not exaggerate results or make up numbers. Plain words, no hype.

Google search ads for pest control

AI often counts letters and spaces wrong. Paste the lines into Google Ads, which marks long ones. Check every claim is true before the ads go live.

Pest control Run ads

Write Google search ad copy for [Company Name], pest control in [City or Service Area]. Services to push: [e.g., mosquito, termite, general pest]. Real selling points, use only these: [e.g., years licensed, same-week service, guarantee terms, pet-safe options only if true]. Give me: 15 headlines of 30 characters or less, with the character count next to each; 4 descriptions of 90 characters or less, with counts; 20 negative keywords that waste money for a local pest company (job seekers, DIY, free and so on); and 3 sitelink ideas with titles of 25 characters or less. No claims like 'best' or 'number 1' unless I give you proof.

Explain foundation problems without scaring anyone

Send it with your written estimate. Read it first to check it matches what you saw. AI only puts your expert notes into plain words.

Foundation repair Talk to customers

I inspected a home for foundation problems. My notes: [paste notes: cracks, measurements, elevation readings, soil, drainage, sticking doors or windows]. My recommendation: [Repair Plan]. Write a summary for the homeowner, [First Name], at about a 6th-grade reading level. Include: what I found, in plain words; what it likely means, based only on my notes; what I recommend and why; what could happen if they wait, said honestly and without scare tactics; and their options, including monitoring if that is a fair choice. Add a short list of terms explained simply (pier, heave, settlement). Do not diagnose anything I did not note. Do not mention prices unless I give them here: [Price or 'leave out'].

Hiring kit for a service tech

Post the ad on hiring sites and groups you use. Print the questions for the interview. Have a person check it against your state's hiring rules.

HVAC Electrical Plumbing Hire and train

I need to hire a [Job Title, e.g., HVAC service tech / journeyman electrician] for [Company Name] in [City]. Pay: [Range]. Schedule: [Hours and On-Call]. License needed: [License]. We provide: [Truck, Tools, Phone]. Write: 1) a job post under 250 words that sounds like a real shop, not a corporation, and is honest about the hard parts [e.g., attics in July]; 2) 8 interview questions, including 3 'tell me about a time' questions and 2 hands-on scenarios about [Common Call Type]; 3) what a good answer sounds like for each; 4) a first-week checklist for the new hire. Leave out anything about age, family, health, religion or other protected topics.